This Privacy Notice
Why do we need to process your data?
In order for us to carry out our ordinary duties to our staff and clients, we may process a wide range of personal data about individuals as part of our daily operation. Some of this activity is carried out in order to fulfil its legal rights, duties and obligation including those under a contract with its staff and clients. Other uses of personal data will be made in accordance with our legitimate interests, or the legitimate interest of another, provided that these are not outweighed by the impact on individuals, and provide it does not involve special or sensitive types of data.
Four Crosses Veterinary Centre Ltd expects that the following uses will fall within that category of its legitimate interest:
- To provide onsite veterinary services to clients and supply of necessary medication.
- To provide you with necessary disease updates that may affect you
- To analyse laboratory results
- To offer you other services we believe may benefit you unless you ask us not to.
Information we hold and process
This will include by way of example:
- Your name, address and contact number for your business and additional site addresses, this may include contact details of employees if you would like to be recorded on your account.
- Email addresses for sending veterinary documentation relevant to you, including laboratory results and account invoicing and statements.
How is the information collected?
The information we have collected about you, has come from different places including:
- Directly from you upon signing up to Four Crosses Veterinary Centre Ltd as clients.
- From a third party acting on your behalf, such as a farm owner providing your details for direct contact with you with regards to your site.
We will only collect your information in line with relevant regulations and law and this may relate to any of our products or services you request, currently hold or have held in the past.You are responsible for making sure you give us accurate and up to date information.If you provide information for another person on your account, you will need to tell them how to find the Privacy Notice and make sure they agree to us using their information for the purposes set out in it.
Who will it be shared with
We may share your information with other companies we work in partnership with to enable us to provide veterinary service to you as required. This would be for example, laboratories, feed mills and RCVS. We may also have to disclose or share your personal data in order to comply with any legal obligation, or to protect our rights, or safety of our employees, our customer or others.
We will never sell your data to third parties for the purpose of marketing.
Data Accuracy and Security
Four Crosses Veterinary Centre Ltd will endeavour to ensure that all personal data held in relation to an individual is up to date and accurate. Individuals must please notify us of any significant changes to important information such as contact details held about them. An individual has the right to request that any out of date, irrelevant or inaccurate information about them is erased or corrected (subject to certain exemptions and limitations) under the GDPR Law.
Four Crosses Veterinary Centre Ltd will take appropriate technical and organisation steps to ensure the security of personal data about individuals, including policies around the use of technology and devices, and the access to our systems. All staff are made aware of this policy and their duties under the GDPR Law and will receive relevant training.
Retention of Data
We will continue to retain personal data securely and only in line with how long it is necessary to keep for a legitimate and lawful reason. Historically, clinical records are advised to be retained for seven years, with records of the supply and administrator of POM-V and POM-VPS medicines be kept for five years.
A limited and reasonable amount of information will be kept for archiving purposes, for example and even where you have requested we no longer keep in touch with you, we need to keep a record of the fact in order to fulfil your wishes (called a 'suppression record').
Individuals have various rights under the GDPR Law to access and understand personal date about them held by us and in some cases ask for it to be erased or amended or have it transferred to others or for us to stop processing this data but subject to certain exemptions and limitations.
Any individual wishing to access or amend their personal data, or wishing it to be transferred to another person or organisation, or who has some other objection to how their personal data is used, should put their request in writing to Four Crosses Veterinary Centre Ltd, Hafod Offa, Four Crosses, Llanymynech, Powys, SY22 6RD.
We will endeavour to respond to any such requests as soon as is reasonable and within the statutory time limits of one month.
You should be aware that the right of access is limited to your own personal data and certain data is exempt for the right of access. This will include information which identifies other individuals, or information which is subject to legal privilege (for example legal advice given to or sought by us, or documents prepared in connection with legal action). You may have heard of your 'right to be forgotten', however we will sometimes have compelling reasons to refuse specific requests to amend, delete or stop processing your personal data for example, a legal requirement, or where is may fall within a legitimate interest identified in the Privacy Notice. All such requests will be considered on their own merits.
Four Crosses Veterinary Centre Ltd will update this Privacy Notice from time to time. Any substantial changes that affect your rights will be provided to you.
Queries and Complaints
If you have any queries concerning the processing of your personal date you should contact Four Crosses Veterinary Centre Ltd.
Four Crosses Veterinary Centre Ltd, Hafod Offa, Four Crosses, Llanymynech, Powys. SY22 6RD